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User Front-End Overview

The front end of the Faculty Scholarship database (FSD) can be found at:

For the School of Engineering: http

User Front-End Overview

The front end of the Faculty Scholarship database (FSD) can be found at:

The image to the right depicts the School of Engineering's example of the front-end of the Faculty Scholarship database.

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Management Back-End

Only specific individuals with access to the Manage Area can access this page by going to:

The image to the right depicts the School of Engineering's example of the front-end of the Faculty Scholarship database.

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Management Back-End

Only specific individuals with access to the Manage Area can access this page by going to:

Log in using your USDOne username and password.

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Manage Scholarships

Click the Manage Scholarships icon module to enter the Scholarship Management database.

The other three icon modules link to ways to add entries for drop-down lists in the Scholarship Management database.

  • Manage Publishers adds publishers to the Publisher drop-down list for scholarships with the Books or 

Log in using your USDOne username and password.

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Manage Scholarships

Click the Manage Scholarships icon module to enter the Scholarship Management database.

The other three icon modules link to ways to add entries for drop-down lists in the Scholarship Management database.

  • Manage Publishers adds publishers to the Publisher drop-down list for scholarships with the Books or Chapters of Books or Articles within Books publication types.
  • Manage Journals adds journals to the Media Title drop-down list for scholarships with the Journal Articles publication type.
  • Manage Other Media adds other media options to the Media Title drop-down list for scholarships with the Other publication type.

All of those links are covered at the end of this documentation.

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Adding a New Scholarship

Click the Add Another Scholarship link.


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Select the correct options from the following drop-down menus. The selection for publication type alters other available fields:

Faculty Name: Click the drop-down and select the faculty name.

Publication Type: Click the drop-down and select one of the following publication types:

  • Book
  • Chapters of Books or Articles within Bookspublication types.
  • Manage Journals adds journals to the Media Title drop-down list for scholarships with the Journal Articles publication type.
  • Manage Other Media adds other media options to the Media Title drop-down list for scholarships with the Other publication type.

All of those links are covered at the end of this documentation.

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Adding a New Scholarship

Click the Add Another Scholarship link.

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Select the correct options from the following drop-down menus. The selection for publication type alters other available fields:

Faculty Name: Click the drop-down and select the faculty name.

Publication Type: Click the drop-down and select one of the following publication types:

  • Book
  • Chapters of Books or Articles within Books
  • Journal Articles
  • Other
  • Presentations and Conferences
  • Community Involvement

Each Publication Type displays a different set of fields, described below.

For each of the permutations below, the final step is to click the Add This Scholarship button at the bottom of the form. This button is pictured to the right.

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Specific Publication Type Fields

Book
  • Journal Articles
  • Other
  • Presentations and Conferences
  • Community Involvement

Each Publication Type displays a different set of fields, described below.

For each of the permutations below, the final step is to click the Add This Scholarship button at the bottom of the form. This button is pictured to the right.

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Specific Publication Type Fields

Book

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Media Title: Title of the journal, book, or other platform.
  • Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
  • Publisher: Specific publisher. 
    • Use the Manage Publishers link to add publishers to this menu if necessary.
  • Year: Year of publication.
  • Forthcoming?:Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 5 co-authors.
  • Editor(s): Enter the last names of up to 5 contributing editors.
  • Notes: Field for notes.
  • Approved?: Check if approved.

Click on Add This Scholarship.

Chapters of Books or Articles within Books

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platformplatform.
  • Page Number(s): Leave blank if not applicable.
  • Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
  • Publisher: Specific publisher. 
    • Use the Manage Publishers link to add publishers to this menu if necessary.
  • Year: Year of publication.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 5 co-authors.
  • Editor(s): Enter the last names of up to 5 contributing editors.
  • Notes: Field for notes.
  • Approved?: Check if approved.

Click on Add This Scholarship.

Chapters of Books or Articles within Books

Journal Articles

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platform.
    • Page Number(s): Leave blank if not applicable.
    • Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
    • Publisher: Specific publisher. 

    Other

    • Title: Title of the specific article or feature.
    • Scholarship URL: Link to the scholarship's URL.
    • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
    • Media Title: Title of the journal, book, or other platform. 
      • Use the Manage Other Media link to add other media to this menu if necessary.
    • Page Number(s): Leave blank if not applicable
      • Use the Manage PublishersJournals link to add publishers journals to this menu if necessary.
    • Year: Year of publication.
    • Forthcoming?: Check if the publication is not yet released.
    • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
    • Co-author(s): Enter the last names of up to 5 co-authors.
    • Editor(s): Enter the last names of up to 5 contributing editors.
    • Notes: Field for notes.
    • Approved?: Check if approved.

    Click on Add This Scholarship.

Journal Articles

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platform.
    • Use the Manage Journals link to add journals to this menu if necessary.
  • Page Number(s): Leave blank if not applicable.
  • Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
  • Date/Start Date: Beginning of the article start date.
  • End Date: End date of the article. Leave blank if no end date.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 5 co-authors.
  • Editor(s): Enter the last names of up to 5 contributing editors.
  • Approved?: Check if approved.

Click on Add This Scholarship.

    • if necessary.
  • Page Number(s): Leave blank if not applicable.
  • Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
  • Date/Start Date: Beginning of the article start date.
  • End Date: End date of the article. Leave blank if no end date.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 5 co-authors.
  • Editor(s): Enter the last names of up to 5 contributing editors.
  • Approved?: Check if approved.

Click on Add This Scholarship.


Other

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platform. 
    • Use the Manage Other Media link to add other media to this menu if necessary.
  • Page Number(s): Leave blank if not applicable.
  • Date/Start Date: Beginning of the article start date.
  • End Date: End date of the article. Leave blank if no end date.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 5 co-authors.
  • Editor(s): Enter the last names of up to 5 contributing editors.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Presentations and Conferences

  • Title: Title of the specific article or feature.
  • Date/Start Date: Beginning of the article presentation or conference start date.
  • End Date: End date of the article. Leave blank if no end date.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10)End date of the presentation or conference. Leave blank if no end date.
  • Co-author(s): Enter the last presenter(s): Enter the names of up to 5 co-presenters.
  • Role: Check all roles that apply:
    • chair
    • commentator
    • debater
    • moderator
    • organizer
    • panelist
    • presenter
    • participant
  • Conference Name: Enter the presentation or conference names of up to 5 co-authors4 entries.Editor(s): Enter the last names of up to 5 contributing editors
  • Conference Location: Enter the location, such as hotel, convention center, etc.
  • City: The city where the conference or presentation took place.
  • State: The state where the conference or presentation took place.
  • Country: The state where the conference or presentation took place.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Presentations and Conferences

Community Involvement

  • Title: Title of the specific article community involvement or feature.
  • Date/Start Date: Beginning of the presentation or conference community involvement start date.
  • End Date: End date of the presentation or conferencearticle. Leave blank if no end date.
  • Co-presenter(s): Enter the names of up to 5 co-presenters.
  • Role: Check all roles that apply:
    • chair
    • commentator
    • debater
    • moderator
    • organizer
    • panelist
    • presenter
    • participant
  • Conference Name: Enter the presentation or conference names of up to 4 entries.
  • Conference Location: Enter the location, such as hotel, convention center, etc.
  • City: The city where the conference or presentation took place.
  • State: The state where the conference or presentation took place.
  • Country: The state where the conference or presentation took place.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Community Involvement

  • Title: Title of the specific community involvement or feature.
  • Date/Start Date: Beginning of the community involvement start date.
  • End Date: End date of the article. Leave blank if no end date.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Editing a Scholarship

Find the scholarship you wish to edit, and click the edit icon to the right of the faculty member listing.

If you've just added a new scholarship, it should also appear in this list.

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Editing a Specific Entry

Find the entry you wish to edit, and click the edit icon to the right of the listing.

After making changes, click the Update This Scholarship button.

If you wish to delete the entry, click the Delete This Scholarship button. 

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  • Approved?: Check if approved.

Click on Add This Scholarship. 




Editing a Scholarship

Find the scholarship you wish to edit, and click the edit icon to the right of the faculty member listing.

If you've just added a new scholarship, it should also appear in this list.

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Editing a Specific Entry

Find the entry you wish to edit, and click the edit icon to the right of the listing.

After making changes, click the Update This Scholarship button.

If you wish to delete the entry, click the Delete This Scholarship button. 


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Manage Publishers

Click the Manage Publishers icon modules to adds publishers to the Publisher drop-down list for scholarships with the Books or Chapters of Books or Articles within Books publication types.

This will enable you to then select the new publisher from the Publisher drop-down list when adding or updating a scholarship entry.

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Adding a New Publisher

Click the link for add another publisher.

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Complete the Required Fields:

  • Publisher: Publisher name.
  • Publisher City: Publisher's address.
  • Publisher State (2 characters only for US states): Include the two letter abbreviation for US states (e.g. CA).
  • Premiere?: Marks the publisher as a premiere publisher.
  • Active?: Mark the checkbox for Yes to render the entry visible on the live site. Left unchecked, the entry will exist in the database, but won't be visible to users of the live site.

Click on Add This Publisher to complete save the option.

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