How to Upload Images into CascadeSubmit a Workflow
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| | Add Content Once you have the document saved to your computer, click the Add Content button in the Utility Barall of your changes are complete and you're prepared for the edits to go live, click the Save & Preview button at the top of the Editing Window.
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| | Select "Image" Option Select the option for Image to create a new image asset. If you work for a school, you may have to navigate sub-folders for your department to find the correct template option. Example: biology → image Result: The Workspace displays a new-image asset. Check over all of your changes in the preview screen now displaying in the Workspace. If you need to make changes, click the Edit button again to resume editing. If everything appears ready for publishing to the production server (the live websites), or if you need to preview exactly what your changes would like (publish to the staging server), click the Submit button in the Action Bar.
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| STEP 3: Click "Choose" to Attach the ImageClick anywhere in the large area with the text that read Drag a file here or choose one from your computer. Result: Your computer's file navigator the Check Content & Submit ButtonAfter clicking the Submit button, a new box will appear beneath it. Inside of that box will be a field for leaving comments and a single button. Click the Check Content & Submit button to have Cascade run a spell check, a link check, and an accessibility check on the page. The Content Check screen will display.
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| | Select Image Navigate to and select your document. Depending on your computer's operating system, your file navigator may look very different. Result: Your new-image asset page will have automatically changed the File Name to match the attached file. The bottom of the page will now display the source file name and size of the fileThe top of the Content Check screen shows the three types of checks Cascade makes and the number of errors it has found. In the accompanying screenshot, Cascade has found four spelling errors, two broken links, and zero accessibility errors. This is displayed by the red dots at the top right corner of each of the check tabs. During each check, click the Right Arrow to advance to the next check.
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| STEP 5: Specify the File Name CorrectlyChange the Cascade File Name to name the new asset correctly. Make sure to follow the correct Naming Conventions. No capital letters, hyphens instead of spaces (NOT underscores), no special characters (e.g. apostrophes, ampersands, accent marks, etc.), and the only punctuation should be the period for the file suffix. After the previous step of attaching the document, the File Name will have appended the correct file suffix (e.g. .jpg, .png, .JPEG, etc.). Do NOT remove the file suffix. Cascade needs to know what type of file is being uploaded. When changing the File Name, make sure to retain the correct file suffix. Changing the Cascade File Name will NOT affect the file on your computer Image Added
The three checks Cascade runs are: - Spell Check: Checks for spelling errors. Leave the errors on Ignore to ignore the error, or click the circle for Fix for a dropdown menu with spelling suggestions. Typing into that field will allow you to make custom corrections.
- Broken Links: Checks for links on the page that no longer work. Leave on Ignore to skip, or click Fix to make a correction.
- Accessibility: Mostly checks for the correct tags used on tables. Leave on Ignore to skip, or click Fix to make a correction.
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| Once all of the content checks are complete, click the Checkmark button.
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| | Select the Correct Placement Folder For most users, the correct location should be selected by default. However, it is best to confirm exactly where the new asset will be created. Click the Placement Folder button and use the Slider Pane to select the folder to place the new asset. Result: The selected file path will display under the Placement FolderWhen everything is complete on the comment screen, click the Start Workflow button to lock the asset in workflow. The workflow confirmation page will then display. CAUTION!: The next step is still required. If you peace out to grab a mimosa at this point, your workflow is still in "your court," and no one will ever do anything about it.
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| STEP 7: Make Any Image ModificationsIf necessary, you can make alterations to the image. Use the icons in the Image Modifier to flip, invert, rotate, or resize the imageClick the Send to Review LinkIf you're not interested in testing your modifications on the staging server or making any additional changes, you can now submit your workflow. Click the Send to Review link, and your workflow will immediately go to your Content Reviewer's (or Technical Reviewer's if you don't work for a school) workflow list for review.
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| STEP 8: Title & Display in NavigationImage assets do not contain titles or Display in Navigation optionsAssigned Additional Modifications (Workflow Return)If you are ever assigned additional modifications to make on a workflow, you can access that workflow by clicking the My Content button and then clicking the link for the individual workflow in question.
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| STEP 9: 1MB Memory Size LimitIf the attached file exceeds 1MB, the asset will not create. See instructions on how to Compress Files. If that still can't get the file small enough, see how to get access to Catcher, the Large File Server. | Column |
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| STEP 10: Click Save & PreviewClick the blue Save & Preview button. Result: The Workspace displays a preview of the new asset. Caution! The asset is still not created. Follow the final steps to make sure it is uploaded correctly Image Added
No one from the web team reads comments left in this section. If you need to contact the web team, create a ticket by going to sandiego.edu/web-requests. However, you can leave workplace appropriate comments here for your own reference if you would like. At the bottom of this page is where comments from returned workflows will appear if someone on the web team has assigned you additional modifications.
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| STEP 11: SubmitIf everything looks correct, click the blue Submit button.  Image Added
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| STEP 12: Check Content & SubmitSelect the option for Check Content & Submit. Image Added
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| STEP 13: Check ContentThis will run you through the Check Content Process. Make any necessary spelling or accessibility changes, or add any necessary comments for the web team. | Column |
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| Once everything is correct, click the blue Start Workflow button. Unlike other edits that require a Workflow to go through Content Review and/or Technical Review, an uploaded image will automatically complete the Workflow process. | Column |
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| STEP 15: ConfirmationOnce the asset clears Workflow, you'll see it display as an asset in the Explorer. Selecting it will make it display in the Workspace. | Section |
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