User Front-End Overview
The front end of the Faculty Scholarship database (FSD) can be found at:
- For the School of Engineering: http://www.sandiego.edu/engineering/faculty-and-staff/scholarship.php.
The image to the right depicts the School of Engineering's example of the front-end of the Faculty Scholarship database.
Management Back-End
Only specific individuals with access to the Manage Area can access this page by going to:
- For the School of Engineering
Log in using your USDOne username and password.
Manage Scholarships
Click the Manage Scholarships icon module to enter the Scholarship Management database.
The other three icon modules link to ways to add entries for drop-down lists in the Scholarship Management database.
- Manage Publishers adds publishers to the Publisher drop-down list for scholarships with the Books or Chapters of Books or Articles within Books publication types.
- Manage Journals adds journals to the Media Title drop-down list for scholarships with the Journal Articles publication type.
- Manage Other Media adds other media options to the Media Title drop-down list for scholarships with the Other publication type.
All of those links are covered at the end of this documentation.
Adding a New Scholarship
Click the Add Another Scholarship link.
Select the correct options from the following drop-down menus. The selection for publication type alters other available fields:
Faculty Name: Click the drop-down and select the faculty name.
Publication Type: Click the drop-down and select one of the following publication types:
- Book
- Chapters of Books or Articles within Books
- Journal Articles
- Other
- Presentations and Conferences
- Community Involvement
Each Publication Type displays a different set of fields, described below.
For each of the permutations below, the final step is to click the Add This Scholarship button at the bottom of the form. This button is pictured to the right.
Specific Publication Type Fields
Book
User Front-End Overview
The front end of the Faculty Scholarship database (FSD) can be found at:
- For the School of Engineering: http://www.sandiego.edu/engineering/faculty-and-staff/scholarship.php.
The image to the right depicts the School of Engineering's example of the front-end of the Faculty Scholarship database.
Management Back-End
Only specific individuals with access to the Manage Area can access this page by going to:
- For the School of Engineering
Log in using your USDOne username and password.
Manage Scholarships
Click the Manage Scholarships icon module to enter the Scholarship Management database.
The other three icon modules link to ways to add entries for drop-down lists in the Scholarship Management database.
- Manage Publishers adds publishers to the Publisher drop-down list for scholarships with the Books or Chapters of Books or Articles within Books publication types.
- Manage Journals adds journals to the Media Title drop-down list for scholarships with the Journal Articles publication type.
- Manage Other Media adds other media options to the Media Title drop-down list for scholarships with the Other publication type.
All of those links are covered at the end of this documentation.
Adding a New Scholarship
Click the Add Another Scholarship link.
Select the correct options from the following drop-down menus. The selection for publication type alters other available fields:
Faculty Name: Click the drop-down and select the faculty name.
Publication Type: Click the drop-down and select one of the following publication types:
- Book
- Chapters of Books or Articles within Books
- Journal Articles
- Other
- Presentations and Conferences
- Community Involvement
Each Publication Type displays a different set of fields, described below.
For each of the permutations below, the final step is to click the Add This Scholarship button at the bottom of the form. This button is pictured to the right.
Specific Publication Type Fields
Book
- Title: Title of the specific article or feature.
- Scholarship URL: Link to the scholarship's URL.
- Media Title: Title of the journal, book, or other platform.
- Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
- Publisher: Specific publisher.
- Use the Manage Publishers link to add publishers to this menu if necessary.
- Year: Year of publication.
- Forthcoming?:Check if the publication is not yet released.
- Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
- Co-author(s): Enter the last names of up to 5 co-authors.
- Editor(s): Enter the last names of up to 5 contributing editors.
- Notes: Field for notes.
- Approved?: Check if approved.
Click on Add This Scholarship.
Chapters of Books or Articles within Books
- Title: Title of the specific article or feature.
- Scholarship URL: Link to the scholarship's URL.
- Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
- Media Title: Title of the journal, book, or other platform.
- Page Number(s): Leave blank if not applicable.
- Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
- Publisher: Specific publisher.
- Use the Manage Publishers link to add publishers to this menu if necessary.
- Year: Year of publication.
- Forthcoming?: Check if the publication is not yet released.
- Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
- Co-author(s): Enter the last names of up to 5 co-authors.
- Editor(s): Enter the last names of up to 5 contributing editors.
- Notes: Field for notes.
- Approved?: Check if approved.
Click on Add This Scholarship.
Journal Articles
- Title: Title of the specific article or feature.
- Scholarship URL: Link to the scholarship's URL.
- Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
- Media Title: Title of the journal, book, or other platform.
- Use the Manage Journals link to add journals to this menu if necessary.
- Page Number(s): Leave blank if not applicable.
- Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
- Date/Start Date: Beginning of the article start date.
- End Date: End date of the article. Leave blank if no end date.
- Forthcoming?: Check if the publication is not yet released.
- Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
- Co-author(s): Enter the last names of up to 5 co-authors.
- Editor(s): Enter the last names of up to 5 contributing editors.
- Approved?: Check if approved.
Click on Add This Scholarship.
Other
- Title: Title of the specific article or feature.
- Scholarship URL: Link to the scholarship's URL.
- Media Title: Title of the journal, book, or other platform.
- Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
- Publisher: Specific publisherVolume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
- Media Title: Title of the journal, book, or other platform.
- Use the Manage PublishersOther Media link to add publishers other media to this menu if necessary.
- .
- Page Number(s): Leave blank if not applicable.
- Date/Start Date: Beginning of the article start date.
- End Date: End date of the article. Leave blank if no end date.
- Forthcoming?: Check if the publication is not yet released.
- Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
- Co-author(s): Enter the last names of up to 5 co-authors.
- Editor(s): Enter the last names of up to 5 contributing editors.
- Notes: Field for notes.
- Approved?: Check if approved.
Click on Add This Scholarship.
Chapters of Books or Articles within Books
- Title: Title of the specific article or feature.
- Scholarship URL: Link to the scholarship's URL.
- Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
- Media Title: Title of the journal, book, or other platform.
- Page Number(s): Leave blank if not applicable.
- Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
- Publisher: Specific publisher.
- Use the Manage Publishers link to add publishers to this menu if necessary.
- Year: Year of publication.
- Forthcoming?: Check if the publication is not yet released.
- Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
- Co-author(s): Enter the last names of up to 5 co-authors.
- Editor(s): Enter the last names of up to 5 contributing editors.
- Notes: Field for notes: Enter the last names of up to 5 contributing editors.
- Approved?: Check if approved.
Click on Add This Scholarship.
Presentations and Conferences
- Title: Title of the specific article or feature.
- Date/Start Date: Beginning of the presentation or conference start date.
- End Date: End date of the presentation or conference. Leave blank if no end date.
- Co-presenter(s): Enter the names of up to 5 co-presenters.
- Role: Check all roles that apply:
- chair
- commentator
- debater
- moderator
- organizer
- panelist
- presenter
- participant
- Conference Name: Enter the presentation or conference names of up to 4 entries.
- Conference Location: Enter the location, such as hotel, convention center, etc.
- City: The city where the conference or presentation took place.
- State: The state where the conference or presentation took place.
- Country: The state where the conference or presentation took place.
- Approved?: Check if approved.
Click on Add This Scholarship.
Community Involvement
- Title: Title of the specific article or feature.
- Scholarship URL: Link to the scholarship's URL.
- Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
- Media Title: Title of the journal, book, or other platform.
- Use the Manage Journals link to add journals to this menu if necessary.
- Page Number(s): Leave blank if not applicable.
- Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
- Date/Start Date: Beginning of the article start date.
- End Date: End date of the article. Leave blank if no end date.
- Forthcoming?: Check if the publication is not yet released.
- Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
- Co-author(s): Enter the last names of up to 5 co-authors.
- Editor(s): Enter the last names of up to 5 contributing editors.
- Approved?: Check if approved.
Click on Add This Scholarship.
Other
- Title: Title of the specific article or feature.
- Scholarship URL: Link to the scholarship's URL.
- Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
- Media Title: Title of the journal, book, or other platform.
- Use the Manage Other Media link to add other media to this menu if necessary.
- Page Number(s): Leave blank if not applicable.
- Date/Start Date: Beginning of the article start date.
- End Date: End date of the article. Leave blank if no end date.
- Forthcoming?: Check if the publication is not yet released.
- Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
- Co-author(s): Enter the last names of up to 5 co-authors.
- Editor(s): Enter the last names of up to 5 contributing editors.
- Approved?: Check if approved.
Click on Add This Scholarship.
Presentations and Conferences
- Title: Title of the specific article or feature.
- Date/Start Date: Beginning of the presentation or conference start date.
- End Date: End date of the presentation or conference. Leave blank if no end date.
- Co-presenter(s): Enter the names of up to 5 co-presenters.
- Role: Check all roles that apply:
- chair
- commentator
- debater
- moderator
- organizer
- panelist
- presenter
- participant
- Conference Name: Enter the presentation or conference names of up to 4 entries.
- Conference Location: Enter the location, such as hotel, convention center, etc.
- City: The city where the conference or presentation took place.
- State: The state where the conference or presentation took place.
- Country: The state where the conference or presentation took place.
- Approved?: Check if approved.
Click on Add This Scholarship.
Community Involvement
- Title: Title of the specific community involvement or feature.
- Date/Start Date: Beginning of the community involvement start date.
- End Date: End date of the article. Leave blank if no end date.
- Approved?: Check if approved.
Click on Add This Scholarship.
Editing a Scholarship
Find the scholarship- community involvement or feature.
- Date/Start Date: Beginning of the community involvement start date.
- End Date: End date of the article. Leave blank if no end date.
- Approved?: Check if approved.
Click on Add This Scholarship.
Editing a Scholarship
Find the scholarship you wish to edit, and click the edit icon to the right of the faculty member listing.
If you've just added a new scholarship, it should also appear in this list.
Editing a Specific Entry
Find the entry you wish to edit, and click the edit icon to the right of the listing.
After making changes, click the Update This Scholarship button.
If you wish to delete the entry, click the Delete This Scholarship button.
Manage Publishers
Click the Manage Publishers icon modules to adds publishers to the Publisher drop-down list for scholarships with the Books or Chapters of Books or Articles within Books publication types.
This will enable you to then select the new publisher from the Publisher drop-down list when adding or updating a scholarship entry.
Adding a New Publisher
Click the link for add another publisher.
Complete the Required Fields:
- Publisher: Publisher name.
- Publisher City: Publisher's address.
- Publisher State (2 characters only for US states): Include the two letter abbreviation for US states (e.g. CA).
- Premiere?: Marks the publisher as a premiere publisher.
- Active?: Mark the checkbox for Yes to render the entry visible on the live site. Left unchecked, the entry will exist in the database, but won't be visible to users of the live site.
Click on Add This Publisher to save the new option.
Editing a Publisher
Find the publisher you wish to edit, and click the edit icon to the right of the listing.
If you've just added a new publisher, it should also appear in this list.
Once editing a publisher entry, follow the same steps to complete or update the fields from the step above.
Click the Update This Publisher button at the bottom to save the updates.
Manage Journals
Click the Manage Journals icon module to add journals to the Journals drop-down list for scholarships with the Journal Articles publication type.
This will enable you to then select the new journal from the Journals drop-down list when adding or updating a scholarship entry.
Adding a New Journal
Click the link for add another journal.
Complete the Required Fields:
- Journal Title: Journal's title.
- Premiere?: Marks the journal as a premiere journal.
- Active?: Mark the checkbox for Yes to render the entry visible on the live site. Left unchecked, the entry will exist in the database, but won't be visible to users of the live site.
Click on Add This Journal to save the new option.
Editing a Journal
Find the journal you wish to edit, and click the edit icon to the right of the listing.
If you've just added a new journal, it should also appear in this list.
Once editing a journal entry, follow the same steps to complete or update the fields from the step above.
Click the Update This Journal button at the bottom to save the updates.
Manage Other Media
Click the Manage Other Media icon module to add media to the Media Title drop-down list for scholarships with the Other publication type.
This will enable you to then select the new media from the Media Title drop-down list when adding or updating a scholarship entry.
Adding a New Media
Click the link for add another media.
Complete the Required Fields:
- Media Title: Media's title.
- Premiere?: Marks the media as a premiere media.
- Active?: Mark the checkbox for Yes to render the entry visible on the live site. Left unchecked, the entry will exist in the database, but won't be visible to users of the live site.
Click on Add This Media to save the new option.
Editing a Media
Find the media you wish to edit, and click the edit icon to the right of the faculty member listing.
If you've just added a new scholarshipmedia, it should also appear in this list.
Editing a Specific Entry
Find the entry you wish to edit, and click the edit icon to the right of the listing.
After making changes, click the Update This Scholarship button.
If you wish to delete the entry, click the Delete This Scholarship button.
Once editing a media entry, follow the same steps to complete or update the fields from the step above.
Click the Update This Media button at the bottom to save the updates.
