Versions Compared

Old Version 4

changes.mady.by.user David Schmidt

Saved on

compared with

New Version Current

changes.mady.by.user David Schmidt

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

User Front-End Overview

The front end of the Faculty Scholarship database (FSD) can be found at:

The image to the right depicts the School of Engineering's example of the front-end of the Faculty Scholarship database.

Image Removed

Management Back-End

Only specific individuals with access to the Manage Area can be access this page by going to:

Login using your USDOne username and password.

Image Removed

Manage Scholarships

Click the Manage Scholarships icon module to enter the Scholarship Management database.

Image Removed

Adding a New Scholarship

Click the Add Another Scholarship link.

Image Removed

Select the correct options from the following dropdown menus. The selection for publication type alters other available fields:

Faculty Name: Click the dropdown and select the faculty name.

Publication Type: Click the dropdown and select one of the following publication types:

  • Book
  • Chapters of Books or Articles within Books
  • Journal Articles
  • Other
  • Presentations and Conferences
  • Community Involvement

Each Publication Type displays a different set of fields, described below. 

Specific Publication Type Fields

Book

User Front-End Overview

The front end of the Faculty Scholarship database (FSD) can be found at:

The image to the right depicts the School of Engineering's example of the front-end of the Faculty Scholarship database.

Image Added



Management Back-End

Only specific individuals with access to the Manage Area can access this page by going to:

Log in using your USDOne username and password.

Image Added


Manage Scholarships

Click the Manage Scholarships icon module to enter the Scholarship Management database.

The other three icon modules link to ways to add entries for drop-down lists in the Scholarship Management database.

  • Manage Publishers adds publishers to the Publisher drop-down list for scholarships with the Books or Chapters of Books or Articles within Books publication types.
  • Manage Journals adds journals to the Media Title drop-down list for scholarships with the Journal Articles publication type.
  • Manage Other Media adds other media options to the Media Title drop-down list for scholarships with the Other publication type.

All of those links are covered at the end of this documentation.

Image Added


Adding a New Scholarship

Click the Add Another Scholarship link.


Image Added


Select the correct options from the following drop-down menus. The selection for publication type alters other available fields:

Faculty Name: Click the drop-down and select the faculty name.

Publication Type: Click the drop-down and select one of the following publication types:

  • Book
  • Chapters of Books or Articles within Books
  • Journal Articles
  • Other
  • Presentations and Conferences
  • Community Involvement

Each Publication Type displays a different set of fields, described below.

For each of the permutations below, the final step is to click the Add This Scholarship button at the bottom of the form. This button is pictured to the right.

Image Added


Specific Publication Type Fields

Book

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Media Title: Title of the journal, book, or other platform.
  • Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
  • Publisher: Specific publisher. 
    • Use the Manage Publishers link to add publishers to this menu if necessary.
  • Year: Year of publication.
  • Forthcoming?:Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 5 co-authors.
  • Editor(s): Enter the last names of up to 5 contributing editors.
  • Notes: Field for notes.
  • Approved?: Check if approved.

Click on Add This Scholarship.

Chapters of Books or Articles within Books

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Media Title: Title of the journal, book, or other platform.
  • EditionVolume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platform.
  • Page Number(s): Leave blank if not applicable.
  • Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
  • Publisher: Specific publisher. 
    • Submit a web request at www.sandiego.edu/web-requests to have new publisher added to the options availableUse the Manage Publishers link to add publishers to this menu if necessary.
  • Year: Year of publication.Month: Publication month.
  • Day: Publication day.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 4 5 co-authors.
  • Editor(s): Enter the last names of up to 4 5 contributing editors.
  • Notes: Field for notes.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Chapters of Books or Articles within Books

Journal Articles

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platform. 
  • Page Number: Leave blank if not applicable.
  • Edition: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
  • Publisher: Specific publisher. 
  • Year: Year of publication.
  • Month: Publication month.
  • Day: Publication day.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 4 co-authors.
  • Editor(s): Enter the last names of up to 4 contributing editors.
  • Notes: Field for notes.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Journal Articles

  • Title: Title of the specific article or feature.
  • Abstract: Type or paste in the abstract.
  • Attach the full version of this work as a PDF or Word document: Click on Choose button and attach the full article in either PDF or Word format.
  • Has an earlier version of this work been posted to SSRN? Click the checkbox if it has already been posted to the SSRN system.
  • Status of article publication: Click on the dropdown and choose one of the following:
    • Working Paper
    • Accepted/Forthcoming Paper
    • Published Paper
  • Media/Journal Title: Click the dropdown and select a title. Leave black if not applicable. NOTE: If you do not see the media/journal title in the dropdown, please add to the Notes field at the bottom of this form.
  • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Page Number: Leave blank if not applicable.
  • Year: Year of publication.
  • Month: Publication month.
  • Day: Publication day.
  • Co-author(s): Enter the last names of up to 4 co-authors.
  • Recommended Keywords (used for searching) (optional): Enter keywords or phrases, separated by commas, if applicable.
  • Classification Code(s) (optional): Enter classification codes, separated by commas if applicable. View the codes at: JEL Classification Codes)
  • Notes: Enter any additional information in this field, such as a Media/Journal Title that is not included in the dropdown. Do not include parenthesis.
  • LSN Subject(s) (optional): Enter LSN subject codes, separated by commas if applicable. View the codes at: LSN Subject Codes.
  • Author Deposit Agreement: Review the deposit agreement and check one of the appropriate options:
    • Yes, I agree to the Author Deposit Agreement
    • No, I do not agree. Please place only the abstract in SSRN
    • I do not retain copyright or have granted an exclusive license to another party
  • Copyright Owner: Enter the name, email, and phone number of copyright owner or licensee.

Click on Add This Scholarship. 

Other

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platform. 
  • Page Number: Leave blank if not applicable.
  • Year: Year of publication.
  • Month: Publication month.
  • Day: Publication day.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 4 co-authors.
  • Editor(s): Enter the last names of up to 4 contributing editors.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Presentations and Conferences

  • Title: Title of the specific article or feature.
  • Year: Year of publication.
  • Month: Publication month.
  • Day: Publication day.
  • Date Range: Range of dates.
  • Co-presenter(s): Enter the names of up to 4 co-presenters.
  • Role: Check all roles that apply:
    • chair
    • commentator
    • debater
    • moderator
    • organizer
    • panelist
    • presenter
    • participant
  • Conference Name: Enter the last names of up to 4 contributing editors.
  • Conference Location: Enter the location, such as hotel, convention center, etc.
  • City: The city where the conference or presentation took place.
  • State: The state where the conference or presentation took place.
  • Country: The state where the conference or presentation took place.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Community Involvement

  • Title: Title of the specific article or feature.
  • Year: Year of publication.
  • Month: Publication month.
  • Day: Publication day.
  • Date Range: Range of dates.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Editing a Scholarship

Find the scholarship you wish to edit, and click the edit icon to the right of the faculty member listing.

If you've just added a new scholarship, it should also appear in this list.

Image Removed

Editing a Specific Entry

Find the entry
  • items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platform.
    • Use the Manage Journals link to add journals to this menu if necessary.
  • Page Number(s): Leave blank if not applicable.
  • Edition/Number: Edition of the media. Do not include 'Ed'.. example: 5th, not 5th Ed.
  • Date/Start Date: Beginning of the article start date.
  • End Date: End date of the article. Leave blank if no end date.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 5 co-authors.
  • Editor(s): Enter the last names of up to 5 contributing editors.
  • Approved?: Check if approved.

Click on Add This Scholarship.


Other

  • Title: Title of the specific article or feature.
  • Scholarship URL: Link to the scholarship's URL.
  • Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
  • Media Title: Title of the journal, book, or other platform. 
    • Use the Manage Other Media link to add other media to this menu if necessary.
  • Page Number(s): Leave blank if not applicable.
  • Date/Start Date: Beginning of the article start date.
  • End Date: End date of the article. Leave blank if no end date.
  • Forthcoming?: Check if the publication is not yet released.
  • Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
  • Co-author(s): Enter the last names of up to 5 co-authors.
  • Editor(s): Enter the last names of up to 5 contributing editors.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Presentations and Conferences

  • Title: Title of the specific article or feature.
  • Date/Start Date: Beginning of the presentation or conference start date.
  • End Date: End date of the presentation or conference. Leave blank if no end date.
  • Co-presenter(s): Enter the names of up to 5 co-presenters.
  • Role: Check all roles that apply:
    • chair
    • commentator
    • debater
    • moderator
    • organizer
    • panelist
    • presenter
    • participant
  • Conference Name: Enter the presentation or conference names of up to 4 entries.
  • Conference Location: Enter the location, such as hotel, convention center, etc.
  • City: The city where the conference or presentation took place.
  • State: The state where the conference or presentation took place.
  • Country: The state where the conference or presentation took place.
  • Approved?: Check if approved.

Click on Add This Scholarship. 

Community Involvement

  • Title: Title of the specific community involvement or feature.
  • Date/Start Date: Beginning of the community involvement start date.
  • End Date: End date of the article. Leave blank if no end date.
  • Approved?: Check if approved.

Click on Add This Scholarship. 




Editing a Scholarship

Find the scholarship you wish to edit, and click the edit icon to the right of the faculty member listing.

If you've just added a new scholarship, it should also appear in this list.

Image Added



Editing a Specific Entry

Find the entry you wish to edit, and click the edit icon to the right of the listing.

After making changes, click the Update This Scholarship button.

If you wish to delete the entry, click the Delete This Scholarship button. 


Image Added










Image Added



Manage Publishers

Click the Manage Publishers icon modules to adds publishers to the Publisher drop-down list for scholarships with the Books or Chapters of Books or Articles within Books publication types.

This will enable you to then select the new publisher from the Publisher drop-down list when adding or updating a scholarship entry.

Image Added


Adding a New Publisher

Click the link for add another publisher.

Image Added


Complete the Required Fields:

  • Publisher: Publisher name.
  • Publisher City: Publisher's address.
  • Publisher State (2 characters only for US states): Include the two letter abbreviation for US states (e.g. CA).
  • Premiere?: Marks the publisher as a premiere publisher.
  • Active?: Mark the checkbox for Yes to render the entry visible on the live site. Left unchecked, the entry will exist in the database, but won't be visible to users of the live site.

Click on Add This Publisher to save the new option.

Image Added


Editing a Publisher

Find the publisher you wish to edit, and click the edit icon to the right of the listing.

If you've just added a new publisher, it should also appear in this list.

Once editing a publisher entry, follow the same steps to complete or update the fields from the step above.

Click the Update This Publisher button at the bottom to save the updates.

Image Added



Manage Journals

Click the Manage Journals icon module to add journals to the Journals drop-down list for scholarships with the Journal Articles publication type.

This will enable you to then select the new journal from the Journals drop-down list when adding or updating a scholarship entry.

Image Added


Adding a New Journal

Click the link for add another journal.

Image Added


Complete the Required Fields:

  • Journal Title: Journal's title.
  • Premiere?: Marks the journal as a premiere journal.
  • Active?: Mark the checkbox for Yes to render the entry visible on the live site. Left unchecked, the entry will exist in the database, but won't be visible to users of the live site.

Click on Add This Journal to save the new option.

Image Added


Editing a Journal

Find the journal you wish to edit, and click the edit icon to the right of the listing.

After making changes, click the Update This Scholarship button.

If you wish to delete the entry, click the Delete This Scholarship button. 

Image Removed

Image Removed

Using the Scholarship Report Tool

Use the reporting tool to generate a specific list of scholarship based on publication type, scholarship in premiere publications, and date range. You can update the filter and refresh the results, display the results a paragraph or bullet format, as well as download results in a csv file format.

You can find the report tool at:

Log in using your USDOne username and password.

Filtering Scholarship Publications

Publication type: Check any of the publication types you want to display. To display all publications, check All.

Show Only Scholarship in/by Premiere Publications: Check box to return only scholarship in premiere publications.

Year range (YYYY): You can choose between a calendar or academic year, or enter a specific starting and ending year range. Leave the years blank if you want all years returned.

Displaying Results

Choose a Display Format: Choose to display the results in a paragraph or bullet format.

Click Refresh Results to see your filtered results.

Downloading Results

Download your result set into as a csv file by clicking Download Results.

Image Removed

If you've just added a new journal, it should also appear in this list.

Once editing a journal entry, follow the same steps to complete or update the fields from the step above.

Click the Update This Journal button at the bottom to save the updates.

Image Added



Manage Other Media

Click the Manage Other Media icon module to add media to the Media Title drop-down list for scholarships with the Other publication type.

This will enable you to then select the new media from the Media Title drop-down list when adding or updating a scholarship entry.

Image Added


Adding a New Media

Click the link for add another media.

Image Added


Complete the Required Fields:

  • Media Title: Media's title.
  • Premiere?: Marks the media as a premiere media.
  • Active?: Mark the checkbox for Yes to render the entry visible on the live site. Left unchecked, the entry will exist in the database, but won't be visible to users of the live site.

Click on Add This Media to save the new option.

Image Added


Editing a Media

Find the media you wish to edit, and click the edit icon to the right of the listing.

If you've just added a new media, it should also appear in this list.

Once editing a media entry, follow the same steps to complete or update the fields from the step above.

Click the Update This Media button at the bottom to save the updates.

Image Added