Faculty Scholarship and Research Management for Administrators
- David Schmidt
- Roberta Roebuck
- Michael O'Brien (Unlicensed)
All schools share the same Faculty Scholarship and Research Database (FSRD). However, which fields each school use and how they use them can vary. Please make sure you are following the instructions for your school. When entering data, make sure to follow whichever style guide your school uses.
User Front-End Overview
The front end of the Faculty Scholarship and Research Database (FSRD) can be found at:
For the School of Law: http://www.sandiego.edu/law/faculty/recent-scholarship.php
For the Shiley-Marcos School of Engineering: https://www.sandiego.edu/engineering/faculty/faculty-scholarship-and-patents.php
For the Hahn School of Nursing and Health Science: https://www.sandiego.edu/nursing/research/faculty-scholarship.php
The image to the right depicts an example of the front-end using the School of Nursing.
Management Back-End
Only specific individuals can log into this part of the FSRD. It can be accessed by going to:
For all schools:
Login using your USDOne username and password.
The Manage Area has three options:
Manage Scholarships - Used for updating, deleting, publishing (displaying), unpublishing (hiding), or creating a new scholarship or other research (patents) entry.
Manage Publishers - Create, edit, or delete publisher entries that appear as options for scholarships and research.
Manage Journals - Create, edit, or delete journal entries that appear as options for scholarships and research.
Manage Scholarships
Use this section for updating, deleting, publishing (displaying), unpublishing (hiding), or creating a new scholarship or other research (patents) entry.
Adding a New Scholarship
Click the Manage Scholarships link.
Once inside the Scholarships Manager, click the Add Another Scholarship link.
Select the correct options from the following dropdown menus. The selection for publication type alters other available fields:
Faculty Name: Click the dropdown and select the faculty name.
Publication Type: Click the dropdown and select one of the following publication types:
Book
Chapters of Books or Articles within Books
Journal Articles
Other
Media Appearances and Presentations
Community Involvement
Patent
Grant
Each Publication Type displays a different set of fields, described below.
Specific Publication Type Fields
Book
Title: Title of the book.
Year: Year of publication.
Forthcoming?: Check if the publication is not yet released.
Scholarship URL/SSRN: Link to the scholarship's URL. Include https://, must be a full URL.
Edition/Number: Edition of the media. Do not include 'Ed'. or an ordinal. example: 5, not 5th Ed.
Publisher: Specific publisher.
Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
Co-author(s): Enter the names of up to 5 co-authors. The fifth field can be used to string together additional co-authors if there are more than 5.
If a co-author is not a faculty member, then please mark the correct listing for each co-author, e.g. Alumni, Undergrad, or Grad.
Editor(s): Enter the names of up to 5 contributing editors. The fifth field can be used to string together additional editors if there are more than 5.
Notes: Field for internal notes.
Approved?: Check if approved. This will “publish” the entry to the live site, making it display for users. Uncheck this entry if you wish to keep it in the database, but have it be “hidden” from the live site.
Click on Add This Scholarship.
Chapters of Books or Articles within Books
Title: Title of the specific chapter or article.
Year: Year of publication.
Forthcoming?: Check if the publication is not yet released.
Scholarship URL/SSRN: Link to the scholarship's URL. Include https://, must be a full URL.
Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
Media Title: Title of the book containing the chapter.
Page Number(s): Leave blank if not applicable. Do not use p. or pp. example 40-45, not pp. 40-45.
Edition/Number: Edition of the media. Do not include 'Ed'. or an ordinal. example: 5, not 5th Ed.
Publisher: Specific publisher.
Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
Co-author(s): Enter the names of up to 5 co-authors. The fifth field can be used to string together additional co-authors if there are more than 5.
If a co-author is not a faculty member, then please mark the correct listing for each co-author, e.g. Alumni, Undergrad, or Grad.
Editor(s): Enter the names of up to 5 contributing editors. The fifth field can be used to string together additional editors if there are more than 5.
Notes: Field for internal notes.
Approved?: Check if approved. This will “publish” the entry to the live site, making it display for users. Uncheck this entry if you wish to keep it in the database, but have it be “hidden” from the live site.
Click on Add This Scholarship.
Journal Articles
Title: Title of the specific article or feature.
Year: Year of publication.
Forthcoming?: Check if the publication is not yet released.
Scholarship URL/SSRN: Link to the scholarship's URL. Include https://, must be a full URL.
Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
Media Title: Title of the journal, or other platform.
To have new media title/journal added to the options available, use the “Manage Journals” link in the main Scholarships and Research Manager.
Page Number(s): Leave blank if not applicable. Do not use p. or pp. example 40-45, not pp. 40-45.
Edition/Number: Edition of the media. Do not include 'Ed'. or an ordinal. example: 5, not 5th Ed.
Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
Co-author(s): Enter the names of up to 5 co-authors. The fifth field can be used to string together additional co-authors if there are more than 5.
If a co-author is not a faculty member, then please mark the correct listing for each co-author, e.g. Alumni, Undergrad, or Grad.
Editor(s): Enter the names of up to 5 contributing editors. The fifth field can be used to string together additional editors if there are more than 5.
Approved?: Check if approved. This will “publish” the entry to the live site, making it display for users. Uncheck this entry if you wish to keep it in the database, but have it be “hidden” from the live site.
Click on Add This Scholarship.
Other
Title: Title of the specific article or feature.
Year: Year of publication.
Forthcoming?: Check if the publication is not yet released.
Scholarship URL/SSRN: Link to the scholarship's URL.
Volume: Enter a volume number of journal items. Must be numeric only. Leave blank if not applicable.
Media Title: Title of the journal, book, or other platform.
To have new media title/journal added to the options available, use the “Manage Journals” link in the main Scholarships and Research Manager.
Page Number(s): Leave blank if not applicable. Do not use p. or pp. example 40-45, not pp. 40-45.
Edition/Number: Edition of the media. Do not include 'Ed'. or an ordinal. example: 5, not 5th Ed.
Article Number: Numeric article number.
Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
Co-author(s): Enter the names of up to 5 co-authors. The fifth field can be used to string together additional co-authors if there are more than 5.
If a co-author is not a faculty member, then please mark the correct listing for each co-author, e.g. Alumni, Undergrad, or Grad.
Editor(s): Enter the names of up to 5 contributing editors. The fifth field can be used to string together additional editors if there are more than 5.
Notes: Field for internal notes.
Approved?: Check if approved. This will “publish” the entry to the live site, making it display for users. Uncheck this entry if you wish to keep it in the database, but have it be “hidden” from the live site.
Click on Add This Scholarship.
Media Appearances and Presentations
Title: Title of the specific article or feature.
Year: Year of publication.
Date Range: Single date, year, or range of dates. The field contains examples of how to list these ranges correctly.
Scholarship URL/SSRN: Link to the media appearance or recorded presentation. Include https://, must be a full URL.
Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
Co-presenter(s): Enter the names of up to 5 co-presenters. The fifth field can be used to string together additional co-authors if there are more than 5.
Role: Check all roles that apply:
chair
commentator
debater
moderator
organizer
panelist
presenter
participant
keynote speaker
Conference/Event Name: Enter the name of the conference or media appearance/event name.
Location (news station, conference center, hotel, etc.): Enter the name of the specific building or other location where the conference is being held or media appearance took place.
City: Type in the city for the appearance.
State: Select a state from the dropdown list.
Country: Select a country from the dropdown list.
Notes: Field for internal notes.
Approved?: Check if approved. This will “publish” the entry to the live site, making it display for users. Uncheck this entry if you wish to keep it in the database, but have it be “hidden” from the live site.
Click on Add This Scholarship.
Community Involvement
Title: Title of the specific article or feature.
Year: Year of publication.
Date Range: Single date, year, or range of dates. The field contains examples of how to list these ranges correctly.
Notes: Field for internal notes.
Approved?: Check if approved. This will “publish” the entry to the live site, making it display for users. Uncheck this entry if you wish to keep it in the database, but have it be “hidden” from the live site.
Click on Add This Scholarship.
Patent
Title: Title of the patent.
Year: Year of patent.
Forthcoming?: Check if the patent is not yet finalized.
Patent Number: Number of patent, prepend "U.S. Patent" before number if applicable.
Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
Co-author(s): Enter the names of up to 5 co-authors. The fifth field can be used to string together additional co-authors if there are more than 5.
If a co-author is not a faculty member, then please mark the correct listing for each co-author, e.g. Alumni, Undergrad, or Grad.
Approved?: Check if approved. This will “publish” the entry to the live site, making it display for users. Uncheck this entry if you wish to keep it in the database, but have it be “hidden” from the live site.
Grant
Title: Title of the specific article or feature.
Date Range: Single date, year, or range of dates. The field contains examples of how to list these ranges correctly.
Grant Amount: Format as example, do not include cents: $15,500
Grant Sponsor: Formal name of the grant sponsor.
Scholarship URL/SSRN/Grant DOI: Link to the grant’s DOI. Include https://, must be a full URL.
Featured?: This is used if a faculty member wants to showcase a specific scholarship on their public biography page rather than the default of the most recent (up to 10).
Co-author(s): Enter the names of up to 5 co-authors. The fifth field can be used to string together additional co-authors if there are more than 5.
If a co-author is not a faculty member, then please mark the correct listing for each co-author, e.g. Alumni, Undergrad, or Grad.
Role: Check all roles that apply:
principal investigator
statistician
co-mentor
co-investigator
co-principal investigator
grant author
grant administrator
Approved?: Check if approved. This will “publish” the entry to the live site, making it display for users. Uncheck this entry if you wish to keep it in the database, but have it be “hidden” from the live site.
Editing a Scholarship
Find the scholarship you wish to edit, and click the edit icon to the right of the faculty member listing.
If you've just added a new scholarship, it should also appear in this list.
Editing a Specific Entry
Find the entry you wish to edit, and click the edit icon to the right of the listing.
After making changes, click the Update This Scholarship button at the bottom of the page.
If you wish to delete the entry, click the Delete This Scholarship button at the bottom of the page.
Manage Publishers
Use this section for adding or updating a publisher to the list of publishers which display under the Publisher dropdown when editing a Scholarship.
Adding a New Publisher
Click the Manage Publishers link.
Once inside the Publisher Manager, click the Add Another Publisher link.
Fill in the Fields
Fill in the following fields using your School or department’s style guide.
Publisher: Name of the publisher.
Publisher City: City of the publisher.
Publisher State (2 characters only for US sates): Publisher state.
Active?: If checked, sets the publisher to display in the list of available publishers. If unchecked, the entry can still be saved in the database, but is hidden from the dropdown list.
When all of the data is correct, click the Add This Publisher button.
Editing a Publisher
Find the publisher you wish to edit, and click the edit icon to the right of the publisher listing.
If you've just added a new publisher, it should also appear on this list.
Make whatever edits you need, following your School or department’s style guide, and then click the Update this Publisher button at the bottom.
Manage Journals
Use this section for adding or updating a publisher to the list of publishers which display under the Publisher dropdown when editing a Scholarship.
Adding a New Journal
Click the Manage Journals link.
Once inside the Publisher Manager, click the Add Another Journal link.
Fill in the Fields
Fill in the following fields using your School or department’s style guide.
Journal Title: Name of the journal.
Active?: If checked, sets the publisher to display in the list of available publishers. If unchecked, the entry can still be saved in the database, but is hidden from the dropdown list.
When all of the data is correct, click the Add This Journal button.
Editing a Journal
Find the journal you wish to edit, and click the edit icon to the right of the journal listing.
If you've just added a new journal, it should also appear on this list.
Make whatever edits you need, following your School or department’s style guide, and then click the Update this Journal button at the bottom.
Questions or Comments?
If you have any questions or comments regarding the Scholarship and Research Manager, contact the infamously obscure Web Team by creating a ticket at sandiego.edu/web-requests.
